Chapter 10 of 21

Conference agenda

How to plan a conference: day, times, sessions and breaks.

What it is for: The agenda is the plan of the whole conference day with times. One click turns it into a queue in the Timeline, and attendees can view it on their phones (Live agenda).
Who can use it: Operator in the program — PRO feature.
Where to find it: Agenda tab.

1Agenda screen

1 Select Conference — choose one of the saved conferences.
2 New Conference — a new conference (name, date, times, venue).
3 Selected conference — name, date, venue, number of sessions and total time.
4 Edit Info — change the conference details.
5 Fix Times — recalculates session times in order (each starts when the previous one ends).
6 Add Session — a new session or break.
7 Local Network (QR & Link) and 8 Online TimerPRO.eu (QR & Link) — the agenda address for attendees (see Live agenda).
9 View — timeline or grid.
10 Session — one bar: number, times, type, title with speaker, room and duration. A long title is shortened — hover to see the full text. Click the bar to edit.

1 Number — the order of sessions in the agenda (1, 2, 3…); updates by itself after reordering.
2 Handle — grab the bar with the mouse and drag it to a new place.
3 ▲ / ▼ — moves the session one place up or down. With the keyboard: click the bar, then Alt+↑ / Alt+↓.
4 ✎ — edit the session.
After every change the program recalculates the times: from the conference start, one session after another. Add a break as a separate session of type Break.

1 Session Type — Presentation, Workshop, Panel, Break or Other. The type sets the session colour.
2 Item Title — the session title.
3 Start Time.
4 Duration (minutes) — the program sets the clock to this time.
5 Room/Track.
6 Save Item — saves the session in the agenda.

1 View switch — timeline (sessions one below another with times) or grid (tiles).
2 Session tile — number, title, duration, start time. Click a tile to edit the session; drag a tile to change the order (times and numbers update by themselves).

In the agenda bar: Excel template — an Excel file to fill in (e.g. send it to speakers or organisers); Import — loads the agenda from an Excel file or a conference copy (.json); Export — saves the agenda to Excel (same layout as the template — you can edit it and import it back) or as a conference copy (.json, e.g. for another computer).
The template has three sheets: Agenda — empty, with headers (one session per row: time, duration, type, title, speaker — several separated with a semicolon, position, company, room, description), Conference (name, date, times) and Instructions — description and example rows to copy.
After you choose the file, the program shows a preview: 1 file and number of sessions, 2 the first sessions, 3 skipped rows with their number and reason (e.g. no title, wrong duration), 4 where to save — Add to the conference “…”… or New conference from file (with name and date), 5 Import.
A ready file with data to try the import: docs/przyklady/Agenda-example.xlsx (PL: Agenda-przyklad.xlsx) — a conference day with speakers, breaks and a panel. When a session is not saved (e.g. it ends after the conference end time), the program shows the reason.

Already have speakers in the Lectures tab (e.g. from an Excel import)? In the agenda bar click From lectures: 1 search, 2 select lectures (Select all / Deselect all), 3 Time of the first session — empty = after the last session, 4 Add sessions. Sessions get the title, speaker and duration of the lecture, one after another.
In the session window, in the speaker section, the From lectures… button fills in the speaker, title and duration from one lecture. In a panel each chosen lecture adds another speaker. When the fields are already filled in, the program asks: Replace or Cancel (fills in only the empty fields).

On the Timer tab, in the Presentation Timeline card, click From agenda… and choose the conference (see Timeline).
The sessions become the queue of talks — the clock counts down each session, and breaks are queue items too.
When you change the agenda during the day, click Refresh from agenda above the queue.

Next: Live agenda and online event